Reserve the gallery

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Gallery

Landen Prather Art Gallery is a unique setting for special events, small intimate weddings, meetings, small civic gathers, and presentations. Special events must be organized with the sensitivity of the space in mind. The safety of the artwork on display at the Landen Prather Fine Art is of the utmost priority. The Gallery reserves the right to refuse rental for any events deemed inappropriate for the space or potentially damaging to the artwork.

Availability

Landen Prather Fine Art Gallery rentals are dependent on current exhibitions. To reserve the Gallery, a booking request form must be completed. This form must be approved by the Director of Landen Prather Fine Art Gallery. After the booking request is approved, a signed contract and a deposit of 50% of the rental fee must be paid. The space will not be reserved until the deposit is paid. The balance is due 48 hours prior to the event.

Capacity

The maximum capacity for Gallery rentals is dependent on the nature of the event. The exact number of attendees must be confirmed and approved by Visitor Services prior to the event.

Catering, Decorating, and Alcoholic Beverages

Food, beverages, and decorating are not provided by the gallery. The Renter must arrange this on their own or with the help of an outside caterer. All catering costs: including tenting, transportation, or equipment, are not included in rental fees. Renters may not use gallery dishes, serving platters, stemware, or silverware. Alcoholic beverages may be served, but not to minors. The Gallery is LCBO licensable. In order to serve alcohol at the Gallery, a special event liquor license is required. The renter must apply for this license at least 14 days in advance at an LCBO outlet and must present it at the event. For liability reasons, the LPG recommends that renters hire a bartender that is smart serve qualified. Any damage to the artwork is the responsibility of the renter.

All events serving alcohol will incur a $100/hr security charge payable  prior to the event. All events not serving alcohol will incur a $50/hr security charge payable prior top the event. 

Set-up, Take-down, Decorations, and Entertainment

On the day of the event, set-up must begin no earlier than two hours before the event unless pre-approved by Landen Prather Fine Art Gallery. All deliveries must be scheduled in advance. For events that take longer than two hours to set-up, an additional fee will be charged ($75 per hour). The renter is responsible for all set-up including chairs, tables, and other furniture or equipment. Landen Prather Fine Art Gallery owns a limited number of tables and chairs which may be used at no additional charge. The Gallery does not provide a microphone or PA system. Takedown must occur immediately after the event and all rental equipment and decorations must be removed. If special take-down arrangements are required, they must be made with Gallery staff in advance of the event.

The renter and caterer will ensure thorough cleanup, including the removal of all garbage and recycling. In the event of non-compliance, the Gallery will reserve the right to charge renters for costs ensued. Following an event, the breakdown must be completed within an hour. Events that require more time for breakdown will be charged an additional fee at an hourly rate ($75).

Security/Parking

There are a number of parking spots in front of and behind the gallery. Additionally, There is a handicapped spot directly to the right of the Gallery. The renter is responsible for the cost to hire staff and security to assist with the event at a pre-established rate outlined in the contract. Additional parking is available at neighboring businesses, but must be prearranged.

Rental Conditions

• Landen Prather Fine Art Gallery Rental Agreement must be signed by both parties (The Renter and Gallery Staff).
• Use of the Gallery offices, gallery shop, artist studio, and equipment are not included in this agreement.  Extra equipment such as tents and audio-visual equipment are the responsibility of the renter.
• Smoking is PROHIBITED and will result in the cancellation of the contract. Absolutely not smoking on the property grounds or inside the gallery is allowed.  Alcohol is permitted within the Gallery, provided a proper liquor license has been obtained. The renter is responsible for obtaining a liquor license from the LCBO. Alcohol is NOT permitted outside the building.
•  Children must be supervised by an adult at all times. No running is permitted in the Galleries.
•  Federal, provincial, and municipal laws and bylaws, and fire regulations are to be observed at all times.
•  The Gallery is not responsible for parcels or other personal items left on the Gallery Ground or premises.
• Renters may NOT use gallery dishes, stemware, or silverware.
• Landen Prather Fine Art Gallery will supply 3 high-top grazing tables, 4 benches in the exhibit halls, and two rectangular serving tables,  the remaining are the responsibility of the event host), tablecloths provided by the gallery are black.
• Cancellations must be made in writing two weeks prior to the event in order to qualify for a deposit refund. The Gallery reserves the right to cancel an event should the renter fail to comply with any of the provisions contained in this Gallery Rental Agreement.
•  Gallery set-up must begin no earlier than two hours before the event.